Data Privacy Quick Reference Guide
Minnesota State University Moorhead's Student Record Policy governs the conduct of University employees who act in the student's educational interest within the limits of the employee's need to know.
Student records maintained by the University fall into two general categories: public directory information and educational records. Employees of the university have access to both categories. It is the employee's responsibility to be aware of the FERPA policy.
You must:
- Store and share information under secure conditions.
- Make every effort to ensure students' privacy.
- Refuse to discuss contents of student records unless there is a legitimate educational interest attached to the discussion.
- Destroy printed information per departmental procedures.
- Release information to a third party only if authorized approval is given.
- Never represent summary data from files as "official" university data.
What does all this mean?
- Do not leave confidential information unattended.
- Do not share your password with anyone.
- Clear your screen when you leave your workstation.
- Do not post grades in a public place using Name, Dragon ID or SSN.
- Do not leave graded papers in a public place for pickup.
- Check for a confidential warning (Red Notice) on a students record before giving out directory information.
- Do not give out a student's class schedule to anyone.
- Do not give out grades over the phone.
- Always ask for a picture ID from the student before discussing their record.