Year-End Accounting Deadlines & Start Dates

Plan ahead for a smooth fiscal year transition. This page outlines key year-end accounting deadlines and new fiscal year start dates to help you stay on schedule and avoid last-minute issues.

FY 2026 Year-End Deadlines & FY 2027 Start Dates

Dates may be subject to change

Procurement (Purchasing)

Procurement (Purchasing) fiscal year deadlines and start dates
Date Deadline / Activity
May 15, 2026 FY2026 Open Purchase Orders report sent to departments
May 29, 2026 Open Purchase Order report due back to Business Services
June 1, 2026 First day to create FY2027 requisitions in Workday
Note: Request date must be July 1, 2026 for all FY2027 requisitions
June 15, 2026 Requisitions: Last day to create a FY2026 requisition in Workday
June 29, 2026 Receipts: All FY2026 goods/services must be received and receipted in Workday
June 30, 2026 FY2026 Requisitions and Purchase Orders will be closed (unless rolling to FY2027)
June 30, 2026 FY2026 Invoices paid and final FY2026 check printing

Employee Out-of-Pocket Expense Reimbursements

Employee out-of-pocket expense reimbursements fiscal year deadlines and start dates
Date Deadline / Activity
July 1, 2026 First day to create FY2027 Employee Out of Pocket Expense Reports in Workday
Applies to expenses July 1 or after
July 3, 2026 FY2026 Employee Out of Pocket Expense Reports fully approved in Workday
Applies to expenses June 30 or prior
The Expense Date on the Expense Report must be June 30 or earlier

Employee Spend Authorizations

Employee spend authorizations fiscal year deadlines and start dates
Date Deadline / Activity
June 30, 2026 FY2026 Spend Authorizations will be closed/canceled
For travel expenses submitted in FY2026, a Spend Authorization can still be tied to an Expense Report until June 30
If a Spend Authorization was approved in FY2026 but the expenses occur in FY2027, attach a PDF of the FY2026 Spend Authorization to the Expense Report
July 1, 2026 First day to create FY2027 Spend Authorizations in Workday
If all travel expenses will occur in FY2027, a Spend Authorization should be completed July 1 or after

Purchasing Cards (PCards)

Purchasing cards (pcards) fiscal year deadlines and start dates
Date Deadline / Activity
June 30, 2026 PCard transactions for FY2026 must be submitted on an Expense Report
PCard use is strongly discouraged from June 24-30, 2026
The Expense Date on the Expense Report must be June 30 or earlier
Separate Expense Reports are required for transactions dated June 30 or earlier and July 1 or later

On-Campus Chargebacks

On-campus chargebacks fiscal year deadlines and start dates
Date Deadline / Activity
June 30, 2026 Last day to send FY2026 on-campus charges to Business Services (copier, postage, production services, IT, Motor Pool, etc.)
June 30, 2026 Any charges after this date will be posted to FY2027 in Workday

Student Payroll

Student payroll fiscal year deadlines and start dates
Date Deadline / Activity
June 30, 2026 FY2026 student payroll authorizations end, and remaining encumbrances will be closed

Deposits

Deposits fiscal year deadlines and start dates
Date Deadline / Activity
June 26, 2026 Last day to deposit cash and/or checks with Business Services to post to FY2026